Outbreak Response Plan

The Pines at Whiting has established procedures to monitor the presence of infectious disease and implement Outbreak Prevention, Investigation and Response Policies and Procedures for Assisted Living (Georgetown Commons) and Skilled Nursing Care (Hamilton Place). These Policies and Procedures form the facilities Outbreak Response Plan. You may read and download our Outbreak Response Plan here.

For questions please contact Eric Ghaul or Pat Polchak at (877) 302-5303


UPDATE MAY 20, 2021

We participated in NJDOH call today and were advised of some revisions to visitation guidance and relaxation of rules related to communal dining and activities.  Vaccinated residents visiting with vaccinated friends and family may visit without control measures (masks), when visiting privately in the resident room or visitation room.  Masks continue to be required in the hallways and common areas.  When outdoor visits are taking place there is the potential that other residents and visitors in that space have exposure risks so masks for visitors will be required whether vaccinated or not.  The resident is “recommended” to wear the mask when they are able for the same reason.

Please be aware that the facility is no longer in outbreak status, we have no Covid-19 in the building, however, outbreak status is defined as one person, staff or resident with Covid-19.  In the event we enter outbreak status again, all indoor visits will be paused for at least one round of testing (7 days).  If that test shows that the virus has spread to other areas we remain in outbreak status (no indoor visits) until we remain free of positive testing for 14 days.  If the first round of testing shows that the virus is contained, then indoor visits are paused in that area only until the area is free of positive results for 14 days.  Outdoor visits are permitted at all times.

We have been so grateful for everyone’s patience as we continue to navigate the many changes that occur in guidance and requirements by the DOH.  We love having everyone back in the building and watching the residents delight in seeing your faces.  We do ask that you continue to consider the weight of the responsibility the staff carries. We believe that the current availability of indoor visits allows us to meet all the requirements of the directives, the needs of the residents and their visitors as well as continue to provide uninterrupted  care to the all of the residents.  If you require accommodation outside the visits schedule, based on specific needs, please make us aware because we want to be able to accommodate you.

More good news, both Hamilton Place and Georgetown Commons will be moving to communal dining and group activities based on our outbreak status and vaccination status of residents. 

Questions regarding facility Policy can be directed to Patricia Polchak, Healthcare Administrator on Hamilton Place at 732-849-2036 and Shaneika Johnson, Assisted Living Manager on Georgetown Commons at 732-849-2028.


UPDATE MAY 2021

Everyone at The Pines has been exceptional throughout the pandemic.  In January, we were grateful that Walgreens administered the Pfizer vaccine to our staff and residents.  This spring, we have taken steps to safely reopen our community.  Family and friends have been able to visit and reconnect with loved ones.  In Independent Living, we resumed modified indoor dining, in person activities, and outside trips.  We will continue to find ways to bring joy to the lives of our residents.  I look forward to meeting some of you as you attend upcoming events.  We are committed to making our next chapter better than ever.


COVID-19 UPDATE March 31, 2021

The following Positive Covid results have been identified;

Hamilton Place

Staff  2

Residents 0

Georgetown Commons

Residents 0

Staff    1

According to the CDC risk for exposure is “low” for Georgetown Assisted Living residents and risk for exposure is “low” for Hamilton Place residents.


COVID-19 UPDATE Visitation March 29, 2021

Through Executive Directive 21-001, the Department of Health has communicated their guidelines for Indoor visitation of residents and guidance on out of facility visits in light of the vaccination of residents.  Hamilton Place and Georgetown Commons are available for scheduled visits to residents indoors on the following dates and times:

 Wednesday, Thursday, Friday and Sunday from 10am to 4pm

Tuesdays and Thursdays from 6pm to 8pm (last scheduled visit is 7:15 pm)

You may schedule more than one visit but please consider that we expect a higher than usual visit volume initially until we settle into a routine. Please continue to schedule visits with the Social Worker, Pam Mozart on Hamilton Place and the receptionist on Georgetown. The Administrator, Patricia Polchak, LNHA is always available to answer questions at ppolchak@thepinesatwhiting.org and 732-849-2036.

Below you will find some key points from the Executive Directive related to visiting.

No required POC testing or Vaccination of visitors.

Facility may specify length of time for all visitation based on ability to staff for safe screening and control numbers of visitors in the building.

Residents or Responsible Party Consents and Waivers required for all visits.

Outdoor Visits

No Covid Positive or quarantine residents

All CALI and All Phases (ED 20-026)

Completed Screening and Waiver Signed

All participants in masks and 6ft social distance in place, no Covid rapid required.

Vaccinated     May touch for embrace with both in tight fitting mask

Unvaccinated            No touch

Visits are monitored

Indoors Visits

Limit movement of visitors to visit area only.  No use of common areas.  Food is permitted to be delivered but not consumed during visit.

Resident with roommates will be directed to an indoor visiting area.

Residents with no roommate or private room may visit in room.

Unvaccinated Indoor

Limited visits with a high CALI in region and less than 70% of residents vaccinated. We have more than 70% of residents vaccinated.

No close contact during visit 6 feet distancing

Visits may be monitored

Full PPE –Visitor’s new surgical mask, re-usable, gown, gloves, and no Covid rapid test required.

Screening and Waivers must be completed

Confirmed Covid + limited to Compassion/end of life with Covid positive waiver

Vaccinated Indoor

Based on Coved Positive Resident Population status.

If Covid positive resident is identified, must have one round of negative testing for facility.  Visitation can occur in areas/wings where no Covid positive is identified.  If outbreak testing determines Covid positive in additional areas/wings of unit then all visitation cancelled until negative testing two rounds (14 days).

Confirmed Covid + limited to Compassion/end of life with Covid positive waiver signed

Visitors in new surgical face mask only.  Embrace and touch allowed with tight fitting mask.


COVID-19 UPDATE Visitation

Governor Murphy has announced the relaxing of some aspects of visiting residents in long-term care. On March 24, 2021, the Department of Health provided guidelines to long-term care facilities regarding their requirements to safely open visitation indoors to residents.  Hamilton Place skilled nursing and Georgetown Commons assisted living intends to begin scheduled visitation indoors in approximately one week.  In order to implement the guidelines, there are additional requirements contained in previous Executive Directives that must be accomplished.

We must have personal protective equipment and trained staff to allow safe visitation.  If you have visited recently for a compassion visit, you know it can be time consuming and we are hiring and scheduling staff to accomplish this.  The use of regularly scheduled staff reduces the availability of staff for resident care and management of care.  Please continue to check our website for updates on when visits can begin.  We appreciate your patience, as we know you are very excited to be able to be with each other again. Thank you!

Patricia Polchak, LNHA
Healthcare Administrator


COVID-19 UPDATE March 11, 2021

The following Positive Covid results have been identified;

Hamilton Place

Staff  1

Residents 1

Georgetown Commons

Residents 4

Staff    0

According to the CDC risk for exposure is “no identifiable Risk” for Georgetown Assisted Living residents and risk for exposure is “no identifiable risk” for Hamilton Place residents.


COVID-19 UPDATE February 19, 2021

The following Positive Covid results have been identified;

Hamilton Place

Staff  1

Residents 0

Georgetown Commons

Residents 0

Staff    0

According to the CDC risk for exposure is “no identifiable Risk” for  Georgetown Assisted Living residents and risk for exposure is “low” for Hamilton Place residents.


COVID-19 UPDATE February 8, 2021

The following Positive Covid results have been identified;

Hamilton Place

Staff  0

Residents 1

Georgetown Commons

Residents

Staff    1

According to the CDC risk for exposure is “no identifieable Risk” for  Hamilton Place residents and risk for exposure is “no identifiable risk” for Georgetown Assisted Living residents.


COVID-19 UPDATE February 5, 2021

The following Covid-19 results have been identified:

Hamilton Place

Staff – 1 Residents – 0

Georgetown Commons

Staff – 0 Residents – 1

According to the CDC risk for exposure is “no identifiable Risk” for  Hamilton Place residents and risk for exposure is “low” for Georgetown Assisted Living residents.

Vaccine Update February 1, 2021

On February 2, Walgreens will be on site to administer the second dose of the Pfizer COVID-19 vaccine to our skilled nursing residents, assisted living residents and staff.  Any of the people in this category who missed the first clinic, can receive the first dose at this time.

On February 9, Walgreens will be on site to administer the second dose of the Pfizer COVID-19 vaccine to our independent living residents.  Any independent living residents who missed the first clinic can receive the first dose at this time.

Our agreement with Walgreens provided three vaccination clinics.  The final clinics will occur 21 days after the dates above and will provide the second dose of the vaccine for residents who received the first one on those dates.

Vaccine Update January 11, 2021

Independent Living has been scheduled to receive the COVID-19 vaccine on Tuesday, January 19th.  Walgreens will be in Town Hall to administer.  Residents who have registered will be scheduled a specific time to report.

If you have any questions, please contact Eric Ghaul at 732-849-0400 or eghaul@thepinesatwhiting.org

Vaccine Update January 5, 2021

The Pines has collaborated with Walgreens to provide vaccination to staff and residents of our community.  The New Jersey Department of Health provides all guidance regarding distribution of the vaccine. On January 12, Walgreens will be on-site to administer the Pfizer COVID-19 vaccine for skilled nursing (Hamilton Place), assisted living (Georgetown), and all staff who elect to receive the vaccine. The second dose will be administered 21 days later on Tuesday February 2, 2021. If you have not provided a Consent form please do so.  No vaccine can be administered without the Consent. You will be notified if a resident is not eligible for the vaccine based on their recent positive status. The Department of Health has not indicated when Independent Living residents will be eligible to receive the vaccine.  As soon as we hear any announcement, we will immediately notify you.

If you have any questions, please contact Patricia Polchak, LNHA at 732-849-2036 or ppolchak@thepinesatwhiting.org


Coronavirus (COVID-19) Update January 13, 2021

The following Positive Covid results have been identified;

Hamilton Place

Staff  3 – no resident contact for both Hamilton and Georgetown

Residents 1

Georgetown Commons

Residents 3

Staff    2

According to the CDC risk for exposure is “low” on Hamilton place and risk for exposure is “low” on Georgetown Commons and “high” in Garden.


Coronavirus (COVID-19) Update January 6, 2021

 Covid-19 Update

The following Positive Covid results have been identified;

Hamilton Place

Staff  3 – no resident contact for both Hamilton and Georgetown

Residents 1

Georgetown Commons

Residents 3

Staff    2

While the CDC lists the Hamilton risk exposure as “Low” considering our experience, clearly, Hamilton Place is significantly affected.  All visitation is suspended,  We will make every attempt to safely re-institute skype visits with residents as soon as we can. 

Georgetown resident’s risk for exposure is “High” in Garden Walk and “No Identifiable Risk” in Georgetown Commons.

All other departments “No identifiable risk”.


Coronavirus (COVID-19) Update January 5, 2021

Covid-19 Update 

The following Positive Covid results have been identified;

Independent Living

Residents 3

Schedule a tour or call us at (877) 302‑5303 today to learn more about The Pines

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